Multinational Company
EA
健康
办公室专员
上海
3-5年
本科
面议
职位描述
Role Description:
1. Executive Support & Calendar Management Proactively manage the Executive Leader’s complex and dynamic calendar, including scheduling internal and external meetings, business travel, and critical deadlines. Ensure the Executive Leader is fully prepared for meetings through detailed agendas, briefing materials, and follow-up documentation. Handle confidential and sensitive information with discretion and professionalism.
2. Communication & Documentation Draft, proofread, and translate high-level business correspondence, speeches, reports, and presentations in both English and Chinese. Represent the Executive Leader in email and written communications with internal and external stakeholders when appropriate. Monitor, prioritize, and respond to communications in a timely and professional manner.
3. Strategic Coordination & Project Support Track and follow up on strategic initiatives, departmental priorities, and cross-functional projects to ensure alignment and timely execution. Maintain and update action plans, project trackers, and executive dashboards. Coordinate across teams to gather insights, organize materials, and prepare concise executive summaries or reports.
4. Problem Solving & Business Analysis Identify potential issues before they arise and provide timely, thoughtful solutions. Conduct research and gather relevant information to support the President’s decision-making process. Provide analytical support when evaluating business challenges, opportunities, or proposals. ¬
5. Meeting & Event Management Organize leadership offsites, board meetings, town halls, and customer visits. Liaise with internal departments and external partners to ensure smooth event execution. Take detailed meeting minutes and track post-meeting action items to closure.
6. Relationship Management Serve as a key liaison between the Executive Leader and senior leadership, Prologis global teams, and key external stakeholders. Build strong relationships with internal departments to facilitate coordination and problem resolution.
职位要求
Role Requirements:
At least 3~5 years' experience as an Executive Assistant
Able to act as a trusted communicator and influencer among peers, colleagues, management teams through clear messaging and effective engagement.
Exceptional organizational and time management skills, with a strong ability to prioritize and multitask.
High sense of responsibility, reliability, and commitment to delivering quality support.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with collaboration tools.
Strong written and verbal communication skills, with keen attention to detail.
Fluent in English.
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